Blackboard Ultra provides several different calculation columns for calculating marks in the Gradebook. Which column you need depends on the action you wish to undertake and the type of assessment you have set in eVision. In most instances, this would be a “BB Other” assessment type.
To add a column:
Enter the Marks view of the Gradebook.
Hover your mouse cursor between two columns where you would like to create the new column.
Click the + icon that appears.
Select either Add Calculation or Add Total Calculation from the list that appears.
Add a title for the column.
The calculation columns available are:
Total Calculation: This enables you to add the results of assessments together. You can do this either as:
Weighted total, where each assessment receives a % attribution that adds up to 100% overall.
Points total, where the number of points available in each assessment are combined to make a total.
Calculation: This allows you to conduct calculations that are more bespoke, comparable to some of the functions you may otherwise carry out in a spreadsheet. However, the functionality is limited, and more complex needs may still require off-line work. For instructions on how to download an upload files you can amend in Excel, please see the section on Offline Calculations.
Choose which column to use
In most instances, the Total Calculation column will provide the functionality required to manage combined assessments (where several tasks add together or where only some scores from a set are counted towards a total, such as a “best of x out of Y” model).
A Calculation column can also be used to achieve the same results and may provide the functionality needed to conduct calculations previously managed outside of Blackboard. However, the interface and functionality is limited, and some calculations will still need to be managed outside of Blackboard (such as rounding to the nearest integer). Instructions on how to download and upload a file from Blackboard you can amend in Excel, please see the section on Offline Calculations.
Assessment types in eVision to use with columns
To extract marks from a calculated column to eVision, you will need to use the BB Other assessment type in eVision and then ‘map’ the calculation column and the one provided by eVision together.
Total Calculation Columns
Description and use cases
A Total Calculation Column lets you add several marks from other columns together, creating an overall mark.
You can:
Give different assignments different weighting. For example, if you have three assignments, you could weight one at 50%, one at 30% and one at 20%. Any combination is possible provided the overall percentage adds to 100%, including adding up to two decimal places.
Apply a Marking Schema. For example, you could include several assessments added up to a total and then apply a “Pass/Fail” marking schema, changing the display of the mark to students in the Gradebook to either a “pass” or “fail” moniker.
Drop Scores. Set the number of highest or lowest scores to exempt from the calculation. For example, if you wish to discount the three lowest scores out of five total assignment results. This is commonly referred to as a “best x out of y” or “best of” approach to marking.
This type of column is most useful when:
You want to only consider or value the best or worst grade on several assessments.
You want to add together multiple assessment activities into one, overarching grade.
You wish to ignore X number of the highest or lowest grades for Y number of assessments.
You need the final grade for the assessment to be expressed as a percentage out of 100.
Key considerations:
You may still need to round grades to the nearest integer: When you combine several grades together into an overall percentage, some grades may be expressed as a decimal fraction (for example, 70.5%). University policy requires that such grades are rounded to the nearest integer before being returned to students. Currently, this rounding still cannot be achieved in Blackboard.
General setup
If you have not already put all assignments, tests or other Gradebook Items related to this calculation into a shared category, you should do this first:
Navigate to the Marks view of the Gradebook.
Click on the cog icon in the top-right of the screen. The Gradebook Settings menu will open on the right of the screen.
Scroll down the menu and then select Add New Category under the Mark Categories header.
Enter a name for your category and press return on your keyboard. You will be adding all of the assignments you want to total to this category, so give it an easily recognisable name. For example, you may want to name it after the overall assessment.
Select the pink cross to close the menu.
In the Marks view, find each Assessment you want to add to the calculation and:
Click on the header to open the drop-down menu:
Select Edit.
For assignments or tests, select the cog icon.
Scroll down until you see the Marking & Submissions header.
Change the Mark category to the category you have just created.
For items (columns created directly in the Gradebook not attached to an assignment, test or submission point), change the Mark category to the category you have just created.
Repeat this for each item or assessment you wish to add to the calculation.
In the Marks view of the Gradebook, hover your mouse cursor between two columns where you would like to create the new Total Calculation column.
Click the “+” icon that appears.
Select Add Total Calculation from the list that appears.
Add a title for the column.
Select either Points or Weighted.
Selecting Points will calculate a points-based total where the maximum score is equal to the total of all points available in all items.
Selecting Weighted will create a total calculation that treats the results of each individual assessment as a weighted %. The total value must then add up to 100%. If you choose Weighted you must then select between:
Proportionally: where the weight given to an individual assessment is defined by their relative points value to other assessments you add. For example, if one assessment has 10 points available and the other 90 points, the first assessment will be weighted at 10% and the latter at 90%.
Equally: where the weight given to each assessment is equally distributed irrespective of each assessment’s individual points value. For example, if you have two assessments in your calculation, one with 10 points available and the other with 90, they will both be weighted at 50% each.
Total Calculation Columns initially consider all gradable items in your course. You need to exclude all but the one category you have created for this calculation. Working down the list of categories, select the exempt icon on all categories except for the one you want to work with. The exempt icon on deselected items will turn purple.
If you are simply looking to add a selection of assessments together into an overall percentage-based score, you can now Select Save. Alternatively, you can also:
Add additional categories and adjust their individual weighting (on Weighted Total columns). If you need to manually set the weighting of a or all items, add the item to its own category and leave both selected. You can add as many categories as you wish and adjust the weighting of each by typing your preferred weight into the text box.
Exclude specific items within a category. you can exclude specific items from the within a category from the calculation. To do this, click the ˅ symbol at the right-hand end of your category to expand all of the items you have added and then select the exclude symbol next to the item you want to exclude.
Unlink items from a category (to set specific weighting to each). To do this, click the ˅ symbol at the right-hand end of your category to expand all of the items you have added and then select the unlink symbol next to the item you want to remove from the category. You can then adjust the weighting of that specific item by typing the weight you want to assign to it in to the text box. Note: the total for all items and categories must add up to 100% overall.
Drop worst or best scores (to create a ‘best of’ or ‘worst of’ mark). To do this, select Edit calculation rules on the category you want to adjust to open a panel of further options on the left-hand side of the screen and toggling the Enable option to on. From here, you can either:
Use only the highest or lowest scores from all of the added items, assessments or tests, or
Drop scores to set a specific number of highest or lowest scores to drop from the calculation.
Calculation Columns
In the Marks view of the Gradebook, hover your mouse cursor between two columns where you would like to create the new Total Calculation column.
Click the “+” icon that appears.
Select Add Calculation from the list that appears.
Add a title for the column.
Under Select a grade schema, select between:
Points
Percentage
Letter
Complete/Incomplete
You can then construct a calculation by adding and arranging functions, variables and operators as required.
Functions and Variables:
Average: generates the average from any number of selected graded items, categories or other calculations.
Total: generates a total from any number of selected graded items, categories or other calculations.
Minimum: returns the minimum grade for a selection of graded items, categories or other calculations.
Maximum: returns the maximum grade for a selection of graded items, categories or other calculations.
Variable: allows the addition of individual graded items or calculations. The maximum points for a graded item must be greater than zero.
Operators:
Add
Subtract
Divide
Multiply
Open Parenthesis
Close Parenthesis
Value: allows you to enter a numeric value to any calculation.
Once you have completed the calculation, select Validate to ensure it is working as required.
Select Save.
Offline Calculations
In some instances, it may be necessary or desirable to download information from Blackboard, conduct calculations offline in Excel, and then reupload amended information to Blackboard.
Preparations
If you need to extract grades you have amended in an Excel file to eVision, you should use either a BB Other or Marks Only assessment type.
If you are using a BB Other assessment type, you will need to add an additional Blackboard column where grades manipulated in Excel can then be re-uploaded to Blackboard. This column should then be mapped to the BB Other column for marks extraction. You cannot upload marks directly to a BB Other column.
You can upload marks directly to a Marks Only assessment type column, so you can use this column in downloaded spreadsheets as a location for final calculations.
Downloading from the Gradebook
Navigate to the Marks view of the Gradebook.
Select the Download icon in the top-right corner to open an options menu.
Select Full Gradebook.
Either highlight specific items or assessments by selecting them from the Record Details list, or else select Select All Items.
Set the File Type to Comma Separated Values (.csv).
Select Download.
When the file has downloaded and been opened, you may be prompted by Excell to update or convert the file type. Select Don’t Convert to avoid making changes to the document that will prevent uploading it back to Blackboard.
When working with downloaded Blackboard Gradebooks, care should be taken to not affect existing grades you do not want to change. Similarly, changes in formatting can prevent the file from being reuploaded.
Uploading to the Gradebook
Once you have completed offline calculations, save your file in a sensible location, sustaining the .csv file format.
Navigate to the Marks view of the Gradebook.
Select the Upload icon in the top-right corner to open an options menu.
Either drag and drop your file, or else select Upload Local File to browse your computer or a shared location.
Once a file is located, an upload progress indicator will appear. When it is complete, click Upload. You will be returned to the Gradebook and a “Upload Complete!” message will appear at the bottom of the screen.
You should check uploaded marks are correct before then releasing them to students or uploading them to eVision.
As described by Dietz-Uhler and Hurn (2016, p. 21,22): ‘Learning analytics can provide insights into what is happening with the learner in nearly real-time. Armed with this information, faculty can make suggestions to students that will help them succeed (Long & Siemens, 2011). For example, if a student has not read a discussion board post for a certain period of time, this may suggest to an instructor that the student needs an intervention or a nudge. Similarly, if a typically successful student suddenly performs poorly on an assignment, the instructor can intervene and seek to determine why the student performed poorly. Or, if a student repeatedly asks questions about the material or about course procedures, an instructor can examine usage data in an LMS and determine if, when, and how often the student has accessed the relevant LMS tools.’
Learning analytics can be a useful tool in supporting student engagement and retention. There are however some ethical considerations related to the use of learning analytics which include discussions around transparency, consent, choice, accountability, privacy and security (see, e.g., Slade and Prinsloo 2013; Pardo and Siemens 2014).
It is important to highlight that the analytics offered by Blackboard (as well as other tools) are purely indicative of the very specific metrics they report on and should not be used to make assumptions about the student. In line with The Open University’s policy on ethical use of learning analytics: ‘Students should not be wholly defined by their visible data or our interpretation of that data.’ (Open University Sep 2014, p. 8).
Blackboard Ultra offers a range of learning analytics which can be broadly categorised into Student Activity Analytics and Assessment Analytics.
Student Activity Analytics
Course Activity
The Course Activity is accessible via the Analytics tab and provide a high-level overview of the student engagement on the course which includes Missed Due Dates, Hours in Course and Days Since Last Access.
You can set Alerts to notify you when a student does not meet minimum criteria for online engagement.
Student Activity
If you click on the Analytics tab and then on a student’s name you will be able to access an overview of their individual activity on the course which includes their Marks, Progress and Activity log. You can also click on the Student Activity button in the top right corner to access more detailed analytics regarding the student’s activity per week (this is also accessible via Gradebook by clicking on a student’s name).
Student Progress
If Progress Tracking is enabled on your course, you can also see student engagement with it. To view progress of an individual, go to the Analytics tab, click on a student and go to the Progress tab. To see an overview of the entire cohort’s progression with individual items and sections, click on the three dots next to them and select Student Progress (this does not include assignments, tests, discussions and forms).
Assessment Analytics
Question Analysis
Go to the Analytics tab to find the Question Analysis functionality which provides analytics on Blackboard Assignments and Tests including statistics on overall performance, assessment quality and individual questions (this is also accessible via Gradebook by going to Markable Items and clicking on the three dots next to an item).
Question Analysis can also be accessed through the content area by clicking on the three dots next to a relevant item.
Items Statistics
Go to Gradebook and access the Markable Items view, click on the three dots next to an item and choose Statistics to access Mark Statistics, Marking Status and Grade Distribution.
Student Activity (with Assessment)
You can also access Student Activity overview for a specific assessment or test through the content area by clicking on the three dots next to a relevant item.
Students’ experience
As argued by Slade and Prinsloo (2013, p.1519), as opposed to students being producers or sources of data, ‘learning analytics should engage students as collaborators and not as mere recipients of interventions and services (Buchanan, 2011; Kruse & Pongsajapan, 2012)’.
Even though the analytics offered by Ultra are not visible to students, it is worth to consider how to involve students as co-interpreters of their own data which could promote its transparent use and support student self-regulation by helping them to monitor their own progress. We would like to encourage you to have an open discussion with your students on how you use analytics to support their learning.
Along with the Student Developers, working on the Blackboard Ultra transition project, we developed an infographic for students which explains what analytics are and how they can be used. The infographic is included in Student Guide to Blackboard accessible from each Blackboard unit.
Pardo, A., & Siemens, G. (2014). Ethical and privacy principles for learning analytics. British Journal of Educational Technology. 45 (3), 438-450. https://doi.org/10.1111/bjet.12152
Slade, Sharon & Prinsloo, Paul. (2013). Learning Analytics Ethical Issues and Dilemmas. American Behavioral Scientist. 57. 1510-1529. https://doi.org/10.1177/0002764213479366
Knowledge check: a multiple choice question in a Document that can help students prepare for, or check their understanding of the content.
Test: a set of questions of various types, such as multiple choice or calculation questions. You can also create Question banks, to easily reuse questions. Tests can help students remember and practice content and help you identify misunderstandings or questions students may have or understand whether they have achieved some of the learning objectives. Tests can also be used for summative assessment.
Journal: a private space for students to reflect on the course, a project or their learning, either periodically or when an activity ends.
Form: a survey which can contain multiple choice, open ended and other types of questions. It can help you learn students’ questions about a topic, get feedback on sections of the course or see how students’ confidence develops.
Discussion: a space where students can discuss with each other a topic you suggest.
Conversation: a space where students can discuss or ask questions about a specific resource or activity.
Activities and interactive resources from other recommended tools
You can add activities and interactive resources from other recommended tools too. Examples include:
H5P enables you to easily create a variety of interactive resources, such as short quizzes for students to practice what they learned or branching scenarios to help them develop their critical and decision-making skills.
Padlet offers a colourful online board for posting comments, images, links, polls and recordings. It can be used for brainstorming, organising and sharing resources, as well as providing a first point of social contact for students or space for them to ask questions about a topic. It also allows instructors to create breakout links for groupwork so that each group can only access one portion of the Padlet.
Mentimeter is polling software that can be used to create live or asynchronous polls, quizzes, word clouds and activities. These can be embedded in Blackboard.
The recommended ways to add interactivity depend on the type, tool and location within the course.
Learning modules and Folders
You can add resources to Learning modules and Folders by opening them, going to the location you would like to add an activity and:
For Blackboard tools, such as Journals, Tests, and Forms, click + > Create then select the name of the tool.
For external tools integrated with Blackboard, such as H5P and Padlet, click + > Course Tools. You don’t have to know which tools are included in this category, you can browse them in the Course Tools list that appears when you select.
For other external publicly available resources, click + > Create > Web Link, add the URL and a meaningful Display Name and Description.
Documents
You can add resources to a Document by opening it, going to the location you would like to add an activity and:
To link to publicly available resources, copy the link, write descriptive text within a Content block in your Document, select it, click the Link icon, paste the link you copied and Save. Please ensure the websites the link goes to is secure.
You may be able to include resources from external tools integrated with Blackboard via + > Course Tools within the text editor, but please note that this doesn’t work well for all tools, so you may need to add them in a different way described above.
Conversations in Blackboard are forums which can be enabled on a specific item in your course. Unlike Discussions they cannot be graded. Conversations can be used to streamline queries from students, for example by enabling it for a Document with assessment details or to facilitate a discussion in the context of a particular learning resource, for example a research paper, case study or video.
Discussions or Conversations – which one to choose?
There are two essential questions in making a choice between these two tools:
Is this activity graded? If yes, the choice is Discussions.
Is this activity related to a particular resource in your unit, such as a specific assignment, paper you uploaded or a lecture recording? If yes you may want to use Conversations. If not, Discussions may be the better choice, particularly that Discussions have its own tab on the top menu of your unit, making it easier for students to navigate to them.
You can enable Conversations for these content items:
Documents
Assignments
Tests
Course Tools content and activities (such as Re/Play, Turnitin or Padlet)
To switch on Conversations, click on the three dots More Options icon next to an item and choose Edit. Find the cog icon in the right top corner of the page, click on it and tick the Allow class conversations option.
Use Conversations
Once you’ve enabled conversations, go to the conversation icon in the top right corner of the page.
You can type your response, reply to other users and see who contributed to the conversation by looking under Engagement on the right.
You can return to a Conversation by either opening the item and clicking on the Conversation icon as described above, or by clicking on the three dots More Options icon next to the item and choosing Conversation.
It is not possible to follow Conversations but new posts will be flagged by a purple bubble next to the item.
Once you open the Conversation, new posts will also be highlighted with a purple NEW label.
This checklist outlines good practices and practical steps that can help you ensure your Blackboard unit course is ready for the start of term. You can click on each item to see the rationale and, where needed, links to relevant resources and instructions.
Course Structure
The structure of my course follows the faculty template.
Why? This ensures that all units include the minimum required content, and that their layouts are easy to navigate and consistent across all the units that a student is taking.
See the template information included in the Guidance and Support for Staff section of your unit.
I populated the placeholder items in the different sections of my course and provided students with all essential information.
In Unit Introduction and Resources, students should be able to find:
Unit aims and learning outcomes.
Links to relevant programme/school information.
Key contacts and ways of communicating.
Guidance on how they are expected to engage with the Ultra course.
In Unit Assessment, students should be able to find:
Instructions on how to submit (a link to instructions for standard submission types will be provided in all units but additional details may be needed if a different submission type is used).
Information on how and when students can access their feedback.
Why? By providing this information you not only minimise the administrative workload related to student queries but also support student competency, self-regulation and increase their chances of success.
See the template information included in the Guidance and Support for Staff section of your course.
There is no empty or outdated content in my course.
Why? This means students won’t be confused or misinformed by incorrect or missing information. This is usually an issue when content was copied over from last year’s unit course.
Each section and item has a clear and descriptive title and a helpful description (if applicable).
Why? Clearly labelling each item can help students navigate your course more easily and support them in understanding the purpose of the content shared. The course search uses item titles to help students locate content.
All content is within a Learning Module, Folder or Document
Why? To maintain consistency and ease of navigation, files and other resources should be organised in Blackboard’s containers, and not be available at the top level of the course.
Teaching and Learning materials
I have used Ally to ensure the learning content is accessible.
Learning materials are broken down into manageable sections.
Why? This supports students in gradual knowledge acquisition and fosters an inclusive self-paced learning experience.
I embedded engaging interactive activities using appropriate tools.
Why? Facilitating active learning in online courses can increase engagement and help students to meet the learning outcomes.
See the Adding interactivity section of the Ultra Ready course.
All activities in my course are well-scaffolded.
This includes providing students with:
A clearly stated rationale for the activity, consistent with the intended learning outcomes.
Instructions on how to engage in the activity and what level of engagement is expected.
Prompts and exemplars where required.
Why? This helps students to feel competent in engaging with the activities you set up, which means they are more likely to meet the activity’s intended learning outcomes.
See Discussions in the Encouraging discussion and collaboration section of the Ultra Ready course.
Where possible my course uses a variety of formats to represent and convey information.
Why? Representing information in different ways supports diverse preferences and needs of students, and optimises their learning.
The appropriate assessment submission types and settings have been configured with or by my school admin team.
Why? The different submission types and settings available can support the pedagogical design of your assessment. Assessment configuration is often bespoke to individual faculty or school requirements.
I know how to access and use analytics in my course.
Why? Learning analytics can be a useful tool in supporting student engagement and retention.
See Supporting Student Progression in the Bringing it all together section of the Ultra Ready course.
Final checks
I updated my profile on Blackboard.
Why? Seeing your photo and learning how to pronounce your name can make the interactions (especially initial ones) easier.
See the Profile guide on Blackboard support webpages.
I did not delete, rename or otherwise modify the Assessment, submission and feedback folder.
Why? This folder is essential for the integration between SITS and Blackboard used for submission points creation and marks transfer. Any changes to the folder will result in the integration not working.
See the How to Use this folder document in the Assessment, submission and feedback folder in your course.
I checked the course using student preview.
Why? Some content will display differently to students, so we recommend checking using student preview to view the course as a student.
The content students need to see is visible to them.
Why? Some content in your course may be hidden by default. Once you’ve populated, created and checked it, you will need to make the content students need to see visible to them.
Only administrators with the Marks Extractor role in Blackboard can extract marks.
Navigate to the Blackboard course you wish to extract grades from.
Click on View course and institution tools under the Course tools header in the course’s menu bar.
From the list of tools, select Marks extract to SITS. This will launch the Grade Approval Tool LTI, which sends the marks from Blackboard to eVision (SITS). It can take a few moments to load.
From the list, select the unit code and course name you want to extract marks for by clicking on the box to the left of the Course ID. The box will turn green and a tick will appear.
Click on Grade column approval and transfer.
Select the assignment/column name you wish to extract, again clicking on the box to the left of the name.
Click Grade approval and transfer. In the next screen you can either:
Search for specific students you want to extract marks for by entering their name details into the search bar. Once you have found the student(s), select them by clicking on the box to the left of their details.
Click the box at the top of the list of students to select all of the students in the list with submissions.
We are currently updating our guidance for Ultra and you can already find a variety of new or updated guides on our website, including in Blackboard, Re/Play, etc. We also have a Blackboard screencasts collection of short videos showing you how to do a variety of tasks in Blackboard Ultra.
In this page, we have collected some of these guides to help you get started with learning Ultra and setting up your courses for the next academic year.
Get familiar with Ultra
See what a Blackboard Ultra course looks like, as well as some differences in terminology compared to Blackboard Original which was used until recently. You can find your courses in the same way as before, but see how to distinguish between Ultra and Original courses.
See how to organise your course using Learning Modules, Folders and Documents and how to keep it clear and consistent with the help of the included template. Learn how to add content and activities like Re/Play videos and knowledge checks, how to improve accessibility, as well as how to check your course from a student’s perspective and base release of content on specific criteria.
See how enrolments of students, staff and external users are managed, how you can add a colleague to your course and how to split students into Groups for activities, assessment or content release.
See the various ways in which you can communicate with students, enable them to discuss with you and each other, as well as view their engagement with your course.
Progress Tracking can help your students monitor their progression through the course. Both you and the student can see what content they reviewed, which can help you with keeping track of engagement and them with developing competency as a self-directed learner.
By default, Progress Tracking is turned on in all the unit courses. You can check it on the right-hand Details & Actions menu.
Students will be able to mark items as complete and see a progress bar for learning modules. Each resource and activity such as Documents, Discussions and Links will count as one item on the progress bar.
You can see analytics for Progress Tracking by clicking on the three dots More Options icon next to an item and choosing Student Progress.
From there, you can also see an overview of each student’s progress with all the content in the course by clicking on a student’s name.
The same ‘Progress’ view can be accessed via the Gradebook by clicking on the Gradebook tab on the top menu, choosing a student and going to the Progress tab.
The Groups tab is available on the top menu of your course. Go to this tab for all group management tasks, such as creating new groups, reviewing existing groups, or importing groups you have prepared offline.
Create new groups
All groups are created as a part of a Group Set, even if you only need to make a single group.
To create a new group set, click New Group Set top right of the page. This will take you to a new screen, displaying all of the available students on your unit as a pool under Unassigned Students. First, add a name for your set and then choose one of the following options:
Custom: which requires you manually add users to each group. Use this option if you know you need specific students in specific groups.
Randomly assigned: which will randomly assign students to the groups you create, distributing their numbers as evenly as possible. Use this option if it doesn’t matter which students are in which groups, as it is much faster.
Self-enrolment: which provides students with the option to enrol themselves into a course group. Use this option if you want students to self-organise into groups of their own choosing.
If you have already created other group sets, you will also be able to Reuse these groups via this menu. This will create a copy of the existing group set, including the number of groups, the name of each group, and the distribution of students.
Group Visibility
After creating a group set, you can set its visibility to students. By default, all group sets are set to Hidden from students. To adjust this, select Hidden from students in the top-right corner of the screen.
Groups will need to be Visible to students if you are:
Creating groups for a group submission.
Creating self-enrolment groups.
Groups should be set to Hidden from students if you are:
Using groups to manage late submissions, penalties, or any accommodations such as Alternative Exam Arrangements (AEAs).
Using groups to manage distributed marking.
Create custom groups
Custom groupscan be created in one of two ways.
The most efficient approach is to create groups as you allocate students to them. To do this, select each user you want to add to a group from the pool of unassigned students, highlighting their details in black, then click on the three dots in one of the user’s boxes and create a new group with the users you selected.
Once you have selected all of the students you wish to add to specific group, select the three dots icon in one of the user’s boxes and select + Create a new group. All students you had clicked will then be added to this group and removed from the pool of students available to allocate.
Alternatively, you can create the groups first and then allocate students to them. To do this, scroll to the bottom of the screen, beneath the pool of unassigned students, and locate the purple plus icon.
Once you have created each group, you will then need to allocate students to them by highlighting the students you want to add, clicking the three dot icon on one of their records, and then selecting the group you want to add them to from the drop-down options that appear.
Create randomly assigned groups
For randomly assigned groups, you need to choose how many groups you would like to create using the Number of groups drop-down. Students will then be distributed relatively equally amongst those groups, depending on the number of students in the course. If you want specific students to be excluded or included in groups, these can be changed later.
Create self-enrolment groups
To create self-enrolment groups, you first need to make the group set visible to students then specify when students can start to enrol themselves, when enrolment ends, the maximum number of members per group and the number of groups overall. You can also provide a description for students in the box provided.
Manage Groups
After you have created a group set, the groups themselves, and either allocated students or enabled them to self-enrol, you can move students between or out of groups, and delete specific groups or entire group sets.
To move students between groups within a set, or to remove them from all groups, enter the group set and locate the student you wish to move. Click the three-dot icon on their record to open the drop-down menu and then choose either:
The group you wish to move them to from the options available.
– Unassign to remove them from all groups within the set.
+ Create a new group to create another group with this student within it.
To delete individual groups, enter the group set and find the group you want to delete. Click the three-dot icon in the top-right of the group (next to the group’s title) and select Delete group.
To delete an entire group set, find the set you want to delete from the list of sets in the Groups tab. Click the three-dot icon in the top-right of the set’s details and then select Delete.
Export group sets
To export a group set, enter the set and select the export button in the top-right corner of the screen.
Enter a group set and click on the export or import buttons in the right top corner to see instructions and download the csv file template.
This will open a settings section on the right of the screen. If you have previously created exportable files for this group set, you can re-export these files in the Export tab. If you need to create files to export, either because you have not yet done so or because you have made changes to the groups or the set since the last export, you can do this in the Create tab. Here, you can select:
Group sets only to export a file detailing the groups within the set.
Members only to export a file detailing the members within each group and which group they are allocated to.
You can select either one or both of these. In most instances, exporting both will give you the greatest detail, but if you are just looking to manage membership offline, you will only need the Members only option.
Please note: Groups without members will not show up in exported files. If you wish to export a blank set for offline management, first add one member to each group, export and then delete this member from the group in the spreadsheet.
Import groups, sets and members
To import a group set, select Import Group Set from within the Groups tab. You will be able to download a template for uploading group sets, demonstrating the appropriate formatting requirements.
To import groups or group memberships, enter the group set you want to import to and select the import icon in the top-right corner.
This will open a panel on the right-hand side of the screen. Choose between Create groups and Assign members. Both provide a template document you can download to provide a guide for formatting an uploaded .csv.
Students’ experience
If they are set as visible, students can see the groups they belong to by going to the Groups tab in their unit:
If you create a self-enrolment group, students will get a pop-up notification when entering their unit asking them to enrol. Students will be able to message their groups (if this was enabled in Messages options) and take part in any activities which you set up for them.
